Confidential Whistleblowing and Staff Grievance System

The University provides multiple, accessible channels for reporting concerns:

Online Reporting Platform: Secure web-based system to submit reports confidentially.
Dedicated Email and Hotline: Direct communication with the Office of Ethical Compliance for urgent or sensitive matters by [email protected].
In-Person Reporting: Meetings with designated Ethics Focal Points or authorized officers within faculties or administrative units.

The University guarantees strict confidentiality for all individuals reporting concerns in good faith:

Personal identity and report details are protected throughout the investigation process.
Measures are in place to prevent any retaliation, harassment, or adverse consequences for whistleblowers.
Confidentiality protocols align with international standards and best practices to maintain trust in the reporting system.

For employment-related concerns, An-Najah National University provides a formal grievance procedure to ensure fair and timely resolution:

Staff members may raise issues regarding workplace conduct, HR policies, discrimination, or other employment matters.
All grievances are handled objectively, following clear procedural guidelines.
The process includes review, investigation, and resolution by trained officials within the Office of Ethical Compliance, ensuring impartiality.
Employees are informed of outcomes and provided with opportunities for appeal if necessary.

The Office of Ethical Compliance monitors all reports and grievances, maintaining transparency and adherence to University policies.
Periodic reviews assess the effectiveness of the reporting system, identify areas for improvement, and ensure alignment with institutional values and legal requirements.
Reports and aggregated data (without personal identifiers) are shared with University leadership to strengthen governance, risk management, and ethical culture.

Full Name
University ID / Staff Number
Department / Faculty
Contact Email
Contact Phone

Description of the issue
Date or time period
Location of the incident
Individuals involved

Any additional details
Receive updates?	Yes No

Confidential Whistleblowing and Staff Grievance System

Reporting Channels

The University provides multiple, accessible channels for reporting concerns:

Online Reporting Platform: Secure web-based system to submit reports confidentially.

Dedicated Email and Hotline: Direct communication with the Office of Ethical Compliance for urgent or sensitive matters by [email protected].

In-Person Reporting: Meetings with designated Ethics Focal Points or authorized officers within faculties or administrative units.

Online Ethics Reporting Form

Online Ethics & Grievance Reporting Form

This form allows staff, students, and affiliates to report ethical concerns, misconduct, or employment-related grievances safely, securely, and confidentially. All reports are handled in accordance with An-Najah National University’s ethical compliance and whistleblower protection policies.

Optional for anonymous reports

Full Name

University ID / Staff Number

Department / Faculty

Contact Email

Contact Phone

Type of Report / Grievance

Ethical or behavioral misconduct Violation of university policies Employment or administrative grievance Harassment or discrimination Academic or research integrity violation Other (please specify)

Details of the Concern / Grievance

Description of the issue

Date or time period

Location of the incident

Individuals involved

Supporting Evidence

Attach supporting files

Confidentiality & Protection

I wish to submit this report anonymously I understand that my information will be kept confidential

Additional Information

Any additional details

Receive updates?

Yes No

Submit Report

Whistleblower Confidentiality

The University guarantees strict confidentiality for all individuals reporting concerns in good faith:

Personal identity and report details are protected throughout the investigation process.

Measures are in place to prevent any retaliation, harassment, or adverse consequences for whistleblowers.

Confidentiality protocols align with international standards and best practices to maintain trust in the reporting system.

Grievance Procedure for Staff

For employment-related concerns, An-Najah National University provides a formal grievance procedure to ensure fair and timely resolution:

Staff members may raise issues regarding workplace conduct, HR policies, discrimination, or other employment matters.

All grievances are handled objectively, following clear procedural guidelines.

The process includes review, investigation, and resolution by trained officials within the Office of Ethical Compliance, ensuring impartiality.

Employees are informed of outcomes and provided with opportunities for appeal if necessary.

Oversight and Accountability

The Office of Ethical Compliance monitors all reports and grievances, maintaining transparency and adherence to University policies.

Periodic reviews assess the effectiveness of the reporting system, identify areas for improvement, and ensure alignment with institutional values and legal requirements.

Reports and aggregated data (without personal identifiers) are shared with University leadership to strengthen governance, risk management, and ethical culture.

Whistleblower Protection Policy

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Important Links

Ethical or behavioral misconduct
Violation of university policies
Employment or administrative grievance
Harassment or discrimination
Academic or research integrity violation
Other (please specify)

I wish to submit this report anonymously
I understand that my information will be kept confidential